Report Writing

  • Overview
  • Objectives
  • Course Content
  • Methodology

Good reports are well-written, clearly structured and expressed in a way that holds the reader's attention and meets their expectations. Therefore, it is imperative that when writing reports, one should possess the right techniques and strategies to addresses the difficulties of thinking through and writing a report.

This program covers the principles of preparing, organizing ideas, writing and editing and proofreading business reports. There is also focus on how to present data in a reader-friendly and visually appealing manner. The delegates will be introduced to a number of ideas and practical skills which will help in presenting logical, accurate and well-reasoned reports which appeal to the readers.


  • Understand the documentation triangle
  • Know how to include only what is relevant in a report
  • Learn how to focus on the needs of the reader
  • Develop skills to be more concise when writing
  • Analyze the different stages in writing a report
  • Learn strategies to improve the structure and organization of your writing
  • Know the correct format and presentation of reports, graphs and visual aids
  • Analyze the subject matter and choose the key information which will put the message across concisely and clearly

Below is an example of the course content. The content can be ‘tailored’ to meet the exact requirements of the client.


Day One

Business writing

·         The documentation triangle

·         The four stages of writing

·         The art of good writing

Report writing

·         The different types of reports

·         The principles of report writing

·         The structures of business reports

·         The stages of report writing


·         Defining the purpose of the report

·         Brainstorming the topic

·         Determining the scope of the report

·         Organizing ideas

·         Knowing your reader

·         Identifying the source of information


Day Two

Planning the report

·         The benefits of a well-structured report

·         Choosing how to present the ideas

·         Determining tone and style

·         Choosing appropriate language

·         Identifying key points

Writing the report

·         Creating a basic outline

·         Getting started and drafting the report

·         Overcoming writers block

·         Sections and frameworks


·         Checking and editing reports

·         Language, grammar and punctuation

Presenting the report

·         Report guidelines

·         Layout and style

·         Diagrams, graphs and tables



The foundation of our training is anchored in activity-based experiential learning. This methodology takes into consideration different learning and communication styles, and more importantly language and cultural differences. It is through active participation that the adoption and application of theory is expedited. Our training team pays careful attention to planning and designing effective instructional methods essential for the transfer of knowledge. It is the creative skill of our management trainers and consultants that reveal untapped skills of the delegates through:

  • Group discussion
  • Individual and syndicate activities
  • Individual and group tasks
  • Case studies
  • Role plays
  • Audio and video evaluation
  • Action planning
  • Experiential learning games
  • Presentations
  • Assessments



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